After careful and consideration, the Board has approved changes to the Bylaws of the organization proposed by a committee of OCA members headed by Norman Chu. The Bylaws govern the operations of the Board of Directors, the election process, and other key aspects of organizational functioning. The proposed bylaws may be downloaded here.
Please support and vote for the new bylaws! Return your Bylaws ballots in the same stamped envelope with the ballot for the election of officers. Or better yet, come to the General Meeting at UPS on Nov. 16!
The substantive changes in the proposed bylaws fall into four categories:
- Updates to align our local chapter’s operations and mission with those of OCA National. These include:
- Broadening our mission to promote the well-being of all Asian Pacific Americans, not only Chinese Americans.
- Introducing a democratic means to remove a member of the Board for wrongdoing, including but not limited to: violating the Bylaws of the Board, the Code of Conduct, the Articles of Incorporation, or the Conflict of Interest policy.
- Setting the quorum for Board meetings to 40% of members, in line with most other OCA Chapters.
Updates to support Board operations and efficiency. These include:
- A clear definition of what constitutes a quorum for a Board meeting, specifically regarding Board members who call in via telephone or internet. The requirement states that members calling in shall be counted as present, provided that all members are able to hear each other speak.
- Allowing the use of electronic media, including email and website postings, as forms of notification to members.
- Changes to the offices that make up the Board. The role of Executive Vice-President gains responsibility for membership development. The role of Treasurer shall gains responsibility for developing and managing a budget. The role of Editor-in-Chief is replaced by the role of Vice President of Communications, who shall be responsible for the newsletter as well as the chapter website, along with email and social media accounts.
- The President and the Board are given power to appoint committees made up of OCA members. However, committee members may be removed by a majority vote of the Board, and acts and recommendations of such committees must be approved by a majority vote of the Board.
- Elections are moved to the 2nd Sunday in December.
- References to OCA Youth, no longer active, are to be removed from the Bylaws.
Updates to promote continuity of leadership on the Board:
- The office of President shall be open only to present or past members of the board, unless none shall run. In that case, any OCA member may run for President.
Updates to the conduct of Elections:
- Members of the Nominating Committee for elections will be restricted from running for election to the Board while they serve on the Nominating Committee.
- The Nominating Committee shall use the membership list provided by OCA National to determine eligibility to run or vote in an election.
- The membership list may be accessed and used by Board members only for furthering the interests of the OCA Georgia Chapter, and not for their own or any other individual’s personal or business interests.
- The membership list is not to be provided to participants in elections, except as noted above.